Administrative Assistant at NGO Client (Recruited by HumanValue Consulting Limited) – Tanzania

• HumanValue Consulting Limited is recruiting for a reputable NGO operating in Tanzania. We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support office operations, documentation management, compliance tracking, logistics coordination, and administrative workflows.
• This role is ideal for professionals who enjoy maintaining organized systems, coordinating day-to-day administrative activities, and ensuring that important records, payments, and compliance documentation are accurately maintained. The successful candidate will play a critical role in supporting organizational efficiency and operational excellence.

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Key Responsibilities

• Prepare, file, and track documentation including permits, dispatch records, licenses, insurance documents, and compliance certificates.
• Maintain organized physical and electronic filing systems.
• Monitor and update trackers for licenses, certifications, permits, and expiry dates.
• Prepare documentation packs for shipments and sample dispatches.
• Support audit readiness through accurate and accessible record keeping.
• Monitor office supplies and coordinate with vendors and service providers.
• Prepare payment requests for suppliers, vendors, utilities, and travel-related expenses.
• Track office maintenance activities, payments, receipts, and expense records.
• Support visa processing, travel arrangements, flight bookings, accommodation, and chauffeur coordination.
• Assist with export and import documentation requirements.
• Maintain compliance records and ensure documentation remains audit-ready.
• Support reporting preparation and administrative workflow systems.

Qualifications & Experience

• Bachelor's Degree in Business Administration, Human Resources, Accounting, or a related field.
• Minimum of 2 years proven experience in office administration and documentation management.
• Experience supporting logistics, supply chain, or operations activities is an added advantage.

Skills & Competencies

• Strong organizational, administration, and filing skills.
• High attention to detail and accuracy.
• Understanding of payment tracking and expense management processes.
• Proficiency in Microsoft Office applications.
• Experience with document management systems and databases.
• Strong written and verbal communication skills.
• Ability to follow structured procedures and compliance requirements.
• Ability to multitask, prioritize workloads, and meet deadlines.

Personal Attributes

• Reliable and trustworthy.
• Professional and highly confidential.
• Proactive and willing to learn regulatory and certification processes.
• Strong team player with a positive attitude.
• Why Join This Organization?
• Opportunity to work within a respected NGO environment.
• Exposure to compliance, logistics, administration, and operational support functions.
• Professional growth and career development opportunities.
• Collaborative and mission-driven work environment.
• Opportunity to contribute to meaningful programs that create positive community impact.
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Application Details

Position: Administrative Assistant

Employment Type: Full-Time

• Expected Start Date: 1 October 2026

How to Apply

• Interested candidates should submit:

Updated CV

Cover Letter

Relevant Academic Certificates

• Applications should be sent to:
• 📧 hr@jobstanzania.co.tz(or designated HumanValue recruitment contact)
• Subject Line: Application for Administrative Assistant Position

About HumanValue Consulting Limited

• HumanValue Consulting Limited is a professional Human Resources and recruitment consultancy that helps organizations attract, assess, and retain high-performing talent across Tanzania and East Africa.
• HumanValue Consulting LimitedUnlock Human Potential.